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Paid Before Lunch

Free quote and estimate maker

Send a clear, professional quote as a PDF. When the customer says yes, turn it into an invoice with one click.

What makes a good quote

A good quote wins the work and prevents arguments later. The customer should be able to see exactly what they're getting, what it costs and how long the price stands.

  • Break the work into items. "Website: 5 pages, contact form, 2 rounds of changes" is easier to say yes to than one lump sum, and makes changes easy to price.
  • Say what isn't included. Use the notes for exclusions, such as stock photos, travel or extra revisions.
  • Set a validity date. Prices change. A "Valid until" date protects you.
  • Include tax if you charge it. A surprise 20% on the invoice is a bad start.
  • Give a timescale and payment terms. For bigger jobs, ask for a deposit before you start.

How to price the work

If you charge by the day or hour, our day rate calculator works out the rate you need to cover your costs, tax and time off. If customers will pay you through Stripe, PayPal or a freelance platform, the payment fee calculator shows what to charge so you receive the amount you want.

From quote to invoice

Every quote you download is kept in "My documents" on this device. When the customer accepts, choose "Make invoice": the customer and items are copied into a new invoice with its own number, ready to send when the work is done. See our invoice generator for tips on getting paid faster.

Questions people ask

›What's the difference between a quote and an estimate?

A quote is a fixed price: if the customer accepts it, that's what they pay. An estimate is your best guess, and the final price can change. If you call it a quote, make sure you can deliver at that price.

›How long should a quote be valid?

30 days is common. Use a shorter period if your own costs change quickly, such as materials or fuel. The quote shows a 'Valid until' date, and the generator fills it in from your usual period.

›How do I turn a quote into an invoice?

Open 'My documents', find the quote and choose 'Make invoice'. The customer and items are copied into a new invoice with the next invoice number and today's date.

›Should a quote include VAT?

If you're registered for VAT or GST, show it on the quote so the customer knows the full price. For consumers, many countries require prices to be shown including tax.